since formation as a Company Limited by Guarantee and the 75th since the formation of the Society
To be held on 9th May 2026 at 15:00 at Cropthorne Light Railway, Core Hill Farm, Blacksmith Lane, Cropthorne, Worcestershire, WR10 3LX
NOTICE IS HEREBY GIVEN that the 10th Annual General Meeting of the company (and the 75th annual general meeting since formation of the Society) will be held at Cropthorne Light Railway WR10 3LX at 3.00 p.m. on Saturday 9th May 2026 for the following purposes:
In an informal meeting before the above formal business of the AGM, members can review and ask questions on the accounts and the reports submitted by the company’s directors, officers and the local area groups. After the formal business of the meeting, members may raise other matters for the consideration of the Directors and/or for general discussion at the meeting. No binding Company decisions may be taken during consideration of such informal business.
You may vote at the Annual General Meeting either by attending and voting in person or by email or post using the voting form, or by appointing someone to vote on your behalf at the meeting (called a “proxy”). To be entitled to vote at the AGM, you must be a member of the Company as at the date of the meeting, either by paying your subscription in accordance with the company Articles or by being a Life member of the Company.
The voting form for an email or postal vote, or for you to appoint a proxy to vote on your behalf, is on the back page of this document and is also available on the Society Website. If you wish to use an email or postal vote or to appoint a proxy, please complete the voting form and register how you want to vote by putting a cross in the appropriate boxes. If you register an email or postal vote using the voting form, your vote will be counted before the AGM. You may also attend the meeting if you wish but you should not vote again at the meeting.
To submit an email or postal vote, please send the voting form to the Secretary, either by email to secretary@ngrs.org , or by post to the NGRS Secretary, 16 Mascot Road, Windmill Hill, Bristol, BS3 4PP. To be valid, the form must be completed in full, be unambiguous, and clearly legible and received at least 72 hours before the meeting (by 3.00 pm on Wednesday 6th May 2026).
A proxy who attends the meeting on your behalf must vote as you instruct on the form. If you do not give instructions, the proxy may vote as they wish. A proxy need not be a member of the Company. Your proxy should inform the Chairman of the meeting he/she is voting on your behalf. The Chairman may refuse any proxy whose voting form is not, in his opinion, properly completed.
Simon Guppy, Secretary, February 2026
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